Build your voice file
Teach AI how you actually write, from your real client messages.
What to feed it
- 10 to 15 real texts and emails you've sent clients
- A mix of good news, bad news, and check-ins
- Not marketing copy
The prompt
I'm a real estate agent. Below are real messages I've sent to clients. Study how I actually write, not how an agent "should" write. Build me a voice profile I can reuse. Cover: - How I open and close messages - Sentence length and rhythm - Words and phrases I use often - Words I never use - How I deliver bad news - How formal or casual I am, and whether that changes with the situation - 3 short example messages written in my voice, one good news, one bad news, one check-in Be specific. "Friendly and professional" is useless. "Opens with the client's first name and gets to the point in the first sentence" is useful. My messages: [paste here]
Example (illustrative)
Voice profile: Dana
Opens with the first name and no greeting ("Mike, quick update."). Gets to the point in the first sentence. Short sentences, usually under 15 words. Uses "honestly" and "here's the thing" when delivering bad news. Never uses "reach out," "touch base," or exclamation points in business messages. Signs texts with nothing, emails with "D." Gets warmer, not more formal, when news is bad.
Bad news example: "Mike, the appraisal came in at 612, not 630. Here's the thing, this happens a lot right now and we have options. Can you talk at 4?"
Why it works
Clients notice when your voice disappears. This is what makes everything else in the guide sound like you.
Check
Read the profile and correct anything that's off. If it says you "use warm, inviting language," it didn't learn anything; run it again with more varied messages.